Legal & Policies

Last Updated: January 8, 2026

Learn how we protect your privacy and outline our terms of service

Privacy Policy

Introduction

Effective Date: January 8, 2026

At OakTree Automations, we respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard your data when you visit our website or use our services.

Information We Collect

We collect the following types of information:

  • Personal Information: Name, email address, phone number, company name when you fill out forms or contact us.
  • Usage Data: Information about how you use our website, including pages visited, time spent, and interactions.
  • Technical Data: IP address, browser type, device information, and operating system.
  • AI Interaction Data: If you use our AI-powered tools, we may collect conversation data to improve our services.
  • Form Submissions: Information provided through consultation requests and contact forms.

How We Use Your Information

We use your information to:

  • Provide and improve our services
  • Respond to your inquiries and support requests
  • Send you marketing communications (with your consent)
  • Analyze website usage and improve user experience
  • Train and improve our AI models (using anonymized data)
  • Comply with legal obligations

How We Share Your Information

We do not sell your personal information. We may share your data with:

  • Service Providers: Third-party vendors who help us operate our website (hosting, analytics, email services).
  • Legal Requirements: When required by law or to protect our rights.
  • Business Transfers: In the event of a merger or acquisition.

Data Security

We implement industry-standard security measures to protect your data, including encryption, secure servers, and access controls. However, no method of transmission over the internet is 100% secure.

Your Rights

You have the right to:

  • Access your personal information
  • Request correction or deletion of your data
  • Opt-out of marketing communications
  • Withdraw consent for data processing

Cookies & Tracking

We use cookies and similar technologies to analyze website traffic and improve your experience. You can control cookies through your browser settings.

Contact Us

For privacy-related questions or requests, contact us at:
grantmassey@oaktreeautomations.com
Phone: 941-323-6169

Terms & Conditions

Acceptance of Terms

By accessing and using this website, you accept and agree to be bound by these Terms and Conditions. If you do not agree, please do not use our services.

Services Provided

OakTree Automations provides AI automation services, workflow optimization, and consulting. We strive to deliver high-quality services but do not guarantee specific results.

User Responsibilities

You agree to:

  • Provide accurate and truthful information
  • Use our services lawfully and ethically
  • Not misuse or attempt to hack our systems
  • Respect intellectual property rights

Intellectual Property

All content on this website, including text, graphics, logos, and software, is owned by OakTree Automations and protected by copyright laws. You may not reproduce or distribute our content without permission.

Limitation of Liability

To the fullest extent permitted by law, OakTree Automations shall not be liable for any indirect, incidental, or consequential damages arising from your use of our services. Our maximum liability is limited to the amount you paid for our services.

Disclaimer of Warranties

Our services are provided "as is" without warranties of any kind. We do not guarantee uninterrupted service or specific business outcomes.

Payment Terms

Payment is due upon invoice receipt unless otherwise agreed. Late payments may incur fees. Refunds are issued at our discretion based on our refund policy.

Termination

We reserve the right to terminate or suspend your access to our services for violations of these terms. You may cancel services at any time by contacting us.

Governing Law

These terms are governed by the laws of the United States. Any disputes will be resolved in the appropriate courts.

Changes to Terms

We may update these terms from time to time. Continued use of our services after changes constitutes acceptance of the new terms.

Contact Us

For questions about these terms, contact us at:
grantmassey@oaktreeautomations.com
Phone: 941-323-6169

AI Disclaimer

AI Technology Usage

OakTree Automations uses artificial intelligence (AI) technologies to enhance our services, automate workflows, and provide intelligent solutions to our clients. This includes but is not limited to chatbots, content generation, data analysis, and process automation.

Limitations of AI

While AI is a powerful tool, it has limitations:

  • Accuracy: AI-generated content may contain errors or inaccuracies and should be reviewed by humans.
  • Not Professional Advice: AI recommendations are not a substitute for professional legal, financial, or business advice.
  • Context Understanding: AI may not fully understand complex or nuanced situations.
  • Training Data: AI is trained on historical data and may not reflect the most current information.

Human Oversight

All AI-powered work is reviewed and validated by experienced professionals. We do not rely solely on AI for critical business decisions or client deliverables.

Data & AI Training

We may use anonymized data from user interactions to improve our AI models. You can opt-out of AI training by contacting us. We use third-party AI services from providers including OpenAI, Anthropic, Google, xAI (Grok), DeepSeek, and Moonshot (Kimi), each of which have their own terms and privacy policies.

No Liability for AI Errors

We are not liable for errors, omissions, or unintended consequences resulting from AI-generated outputs. Users should verify all AI-generated information before acting on it.

Your Control

You can request human-only service at any time. If you prefer not to interact with AI tools, please let us know and we will accommodate your preference.

Third-Party AI Services

We use the following third-party AI services:

Updates to AI Usage

As AI technology evolves, we may update our AI usage practices. Significant changes will be communicated to users.

Contact Us

For questions about our AI usage, contact us at:
grantmassey@oaktreeautomations.com
Phone: 941-323-6169